Terms of Use

Terms of Use

This legal notice applies to the entire contents of the Website under the domain name www.sentrylegals.co.uk (“Website”) and to any correspondence by e-mail between us and you. Please read these terms carefully before using the Website.

PART 1: TERMS OF USE

Using the Website indicates that you accept these terms regardless of whether or not you choose to register with us. If you do not accept these terms, do not use the Website. This notice is issued by Sentry Advice Limited (“Company”).

  1. Introduction
    1. You may access many areas of the Website without registering your details with us. However, certain areas of the Website are only open to you if you are a Sentry Advice client or introducer.
    2. By accessing any part of the Website, you shall be deemed to have accepted this legal notice in full. If you do not accept this legal notice in full, you must leave the Website immediately.
    3. The Company may revise this legal notice at any time by updating this posting. You should check the Website from time to time to review the then current legal notice, because it is binding on you. Certain provisions of this legal notice may be superseded by expressly designated legal notices or terms located on particular pages at the Website.
  2. Licence
    1. You are permitted to print and download extracts from the Website for your own use on the following basis:
      • no documents or related graphics on the Website are modified in any way;
      • no graphics on the Website are used separately from the corresponding text; and
      • the Company’s copyright and trade mark notices and this permission notice appear in all copies.
    2. Unless otherwise stated, the copyright and other intellectual property rights in all material on the Website (including without limitation photographs and graphical images) are owned by the Company or its licensors. For the purposes of this legal notice, any use of extracts from the Website other than in accordance with clause 2.1 for any purpose is prohibited. If you breach any of the terms in this legal notice, your permission to use the Website automatically terminates and you must immediately destroy any downloaded or printed extracts from the Website.
    3. Subject to clause 2.1, no part of the Website may be reproduced or stored in any other website or included in any public or private electronic retrieval system or service without the Company’s prior written permission.
    4. Any rights not expressly granted in these terms are reserved.
  3. Service access
    1. While the Company endeavours to ensure that the Website is normally available 24 hours a day, the Company shall not be liable if for any reason the Website is unavailable at any time or for any period.
    2. Access to the Website may be suspended temporarily and without notice in the case of system failure, maintenance or repair or for reasons beyond the Company’s control.
  4. Visitor material and conduct
    1. Other than personally identifiable information, which is covered under our Privacy Policy (see “Part 2: Privacy Policy” below), any material you transmit or post to the Website shall be considered non-confidential and non-proprietary. The Company shall have no obligations with respect to such material. The Company and its designees shall be free to copy, disclose, distribute, incorporate and otherwise use such material and all data, images, sounds, text and other things embodied therein for any and all commercial or non-commercial purposes.
    2. You are prohibited from posting or transmitting to or from the Website any material:
      • that is threatening, defamatory, obscene, indecent, seditious, offensive, pornographic, abusive, liable to incite racial hatred, discriminatory, menacing, scandalous, inflammatory, blasphemous, in breach of confidence, in breach of privacy or which may cause annoyance or inconvenience; or
      • for which you have not obtained all necessary licences and/or approvals; or
      • which constitutes or encourages conduct that would be considered a criminal offence, give rise to civil liability, or otherwise be contrary to the law of or infringe the rights of any third party, in any country in the world; or
      • which is technically harmful (including, without limitation, computer viruses, corrupted data or other malicious software or harmful data).
    3. You may not misuse the Website (including, without limitation, by hacking).
    4. The Company shall fully co-operate with any law enforcement authorities or court order requesting or directing the Company to disclose the identity or locate anyone posting any material in breach of clause 4.2 or clause 4.3.
  5. Links to and from other websites
    1. Links to third party websites on the Website are provided solely for your convenience. If you use these links, you leave the Website. The Company has not reviewed all of these third party websites and does not control and is not responsible for these websites or their content or availability. The Company therefore does not endorse or make any representations about them, or any material found there, or any results that may be obtained from using them. If you decide to access any of the third party websites linked to the Website, you do so entirely at your own risk.
    2. If you would like to create a link to the Website, you may only do so on the basis that you link to, but do not replicate, the home page of the Website, and subject to the following conditions:
      • you do not remove, distort or otherwise alter the size or appearance of the Company logo;
      • you do not create a frame or any other browser or border environment around the Website;
      • you do not in any way imply that the Company is endorsing any products or services other than its own;
      • you do not misrepresent your relationship with the Company nor present any other false information about the Company;
      • you do not otherwise use any Company trade marks displayed on the Website without express written permission from the Company;
      • you do not link from a website that is not owned by you; and
      • your website does not contain content that is distasteful, offensive or controversial, infringes any intellectual property rights or other rights of any other person or otherwise does not comply with all applicable laws and regulations.
    3. The Company expressly reserves the right to revoke the right granted in clause 5.2 for breach of these terms and to take any action it deems appropriate.
    4. You shall fully indemnify the Company for any loss or damage suffered by the Company or any of its group companies for breach of clause 5.2.
  6. Registration
    1. Each registration is for a single user only. The Company does not permit you to share your user name and password with any other person nor with multiple users on a network.
    2. Responsibility for the security of any passwords issued rests with you.
    3. Use of your personal data following registration will be in accordance with our Privacy Policy (see “Part 2: Privacy Policy” below).
  7. Disclaimer
    1. While the Company endeavours to ensure that the information on the Website is correct, the Company does not warrant the accuracy and completeness of the material on the Website. The Company may make changes to the material on the Website, or to the products and prices described in it, at any time without notice. The material on the Website may be out of date, and the Company makes no commitment to update such material.
    2. The material on the Website is provided “as is”, without any conditions, warranties or other terms of any kind. Accordingly, to the maximum extent permitted by law, the Company provides you with the Website on the basis that the Company excludes all representations, warranties, conditions and other terms (including, without limitation, the conditions implied by law of satisfactory quality, fitness for purpose and the use of reasonable care and skill) which, but for this legal notice, might have effect in relation to the Website.
  8. Liability
    1. The Company, any other party (whether or not involved in creating, producing, maintaining or delivering the Website), and any of the Company’s group companies and the officers, directors, employees, shareholders or agents of any of them, exclude all liability and responsibility for any amount or kind of loss or damage that may result to you or a third party (including without limitation, any direct, indirect, punitive or consequential loss or damages, or any loss of income, profits, goodwill, data, contracts, use of money, or loss or damages arising from or connected in any way to business interruption, and whether in tort (including without limitation negligence), contract or otherwise) in connection with the Website in any way or in connection with the use, inability to use or the results of use of the Website, any websites linked to the Website or the material on such websites, including but not limited to loss or damage due to viruses that may infect your computer equipment, software, data or other property on account of your access to, use of, or browsing the Website or your downloading of any material from the Website or any websites linked to the Website.
    2. Nothing in this legal notice shall exclude or limit the Company’s liability for:
      • death or personal injury caused by negligence (as such term is defined by the Unfair Contract Terms Act 1977; or
      • fraud; or
      • misrepresentation as to a fundamental matter; or
      • any liability which cannot be excluded or limited under applicable law.
    3. If your use of material on the Website results in the need for servicing, repair or correction of equipment, software or data, you assume all costs thereof.
  9. Governing law and jurisdiction

This legal notice shall be governed by and construed in accordance with English law. Disputes arising in connection with this legal notice shall be subject to the exclusive jurisdiction of the English courts.

 

PART 2: PRIVACY POLICY

Privacy Notice – Sentry Legals

Use of Trading Name

Sentry Legals is a trading name of Keyte Legal Limited – a limited company registered in England and Wales (Company Number 11883576). Throughout this notice, “Sentry Legals” is defined as “Sentry Legals as a trading name of Keyte Legal Limited”.

Personal Data

In the EU’s General Data Protection Regulation (GDPR), Personal Data is defined as “…any information relating to an identified or identifiable natural person (“data subject”); an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person.”

How we use your information

The following privacy policy will outline how Sentry Legals will collect and use your data. This is done so that we can:

  • Respond to queries
  • For the completion of providing services relating to Will writing, Lasting Powers of Attorney and estate or Trust administration
  • Respond to complaints
  • Carry out relevant checks using your identification, such as anti-money laundering checks · For invoicing purposes
  • Contact you regards services, promotions or updates and changes to our business such as contact details
  • With your permission only we may pass your details to third parties such as financial advisors or accountants (as required)

Why do we need to collect and store personal data?

In order for us to do any of the above, we must collect and store your data firstly for correspondence purposes. We will ensure that the information collected will only be used for its intended purpose and does not constitute an invasion of your privacy. Sentry Legals may wish to contact you for marketing purposes, however we would contact you for additional consent for that purpose if not already given.

What information we might require

We will collect necessary personal data to provide you with the services engaged, and this will include:

  • Your identification (name and address)
  • Your contact details (postal address, e-mail and telephone number)
  • Information about your family circumstances
  • Information about your financial circumstances

This data is collated in order to provide you with the best possible service. Please inform us if your data changes during engagement of services with us.

Will we share your personal data with anyone else?

We may need to pass your details onto third parties who are either contracted to, or part of the Sentry Legals group of companies. Any third parties who we do pass your details onto are obliged to store your details securely and only process them if responding to queries on our behalf. When the time comes that they no longer require your personal data, they will dispose of this accordingly and in line with our company policy. If we wish to pass your personal data to a third party, we will only do so with your explicit consent, unless we are legally obliged to do so otherwise.

How will we use the personal data we collect about you?

Processing data constitutes as collecting, storing and using. We will process this data in accordance with the GDPR. We will do our utmost to keep your information accurate and up to date and not keep it longer than is necessary. Sentry Legals may issue occasional reminders to all customers to keep their contact details up to date and will update them accordingly. Please be advised that there is information that we are required to keep in accordance with the law, such as information needed for tax and audit purposes. Personal data may be held for longer than these periods, however this will depend on the individual needs of the company.

Under what circumstances will we contact you?

We will only ever contact you when necessary, or when you have requested that we do so. We do not mean at any point to be intrusive or ask for unnecessary information. We will do our best to ensure that the information we hold is as secure as possible to minimise the risk of unauthorised access or disclosure.

Can you find out about the personal data that we hold about you?

If you want to see what personal data we hold on you and how it is processed, you may contact us to request this. This is known as a Data Subject Access Request (DSAR) and you must request this in writing (either by post or email), providing the necessary identification before any information is released. If Sentry Legals do store any of your personal data, you may request information on the following:

  • Identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU.
  • Contact details of the GDPR owner, where applicable.
  • The purpose of the processing as well as the legal basis for processing.
  • If the processing is based on the legitimate interests of The Society of Will Writers or a third party, information about those interests.
  • The categories of personal data collected, stored and processed.
  • Recipient(s) or categories of recipients that the data is/will be disclosed to.
  • If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
  • How long the data will be stored.
  • Details of your rights to correct, erase, restrict or object to such processing.
  • Information about your right to withdraw consent at any time.
  • How to lodge a complaint with the supervisory authority.
  • Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
  • The source of personal data if it wasn’t collected directly from you.
  • Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

What forms of ID will you need to provide in order to access this?

Sentry Legals will accept the following forms of ID when information on your personal data is requested:

  1. Passport or Photo Driving Licence
  2. Utility Bill (from the last three months); or Bank Statement

Contact details of the GDPR Owner

If you wish to submit a DSAR, or have any questions regarding this privacy statement, you must do so in writing using the following information.

Address: Mrs E Keyte, Sentry Legals, 49 Station Road, Polegate, East Sussex, BN26 6EA

Email: eloise@sentrylegals.co.uk

Telephone: 07903 024 932

Use of cookies on our website

To make this site simpler, small data files are placed on your computer. These are known as cookies. Most big websites do this too.

They improve things by:

  • remembering settings, so you don’t have to keep re-entering them whenever you visit a new page; · remembering information you’ve given (e.g. your postcode) so you don’t need to keep entering it; · measuring how you use the website so we can make sure it meets your needs. Our cookies aren’t used to identify you personally. They’re just here to make the site work better for you. Indeed, you can manage and/or delete these small files as you wish. You can opt out of Google Analytics cookies for all sites. To learn more about cookies and how to manage them, visit AboutCookies.org.
  1. First Party Cookies

These are cookies that are set by this website directly. We use Google Analytics to collect information about how people use this site. We do this to make sure it’s meeting its users’ needs and to understand how we could do it better. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. We do not use cookies to collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are. There are also cookies that store basic data on your interactions with the CMS running this website.

  1. ii) Third Party Cookies

These are cookies set on your machine by external websites whose services are used on this site. Cookies of this type are the sharing buttons across the site allow visitors to share content onto social networks. Cookies are currently set by Twitter, Facebook and Google+. If you want to prevent sites setting third party cookies, instructions to do so are here.

  • Log Files

Log files allow us to record visitors’ use of the site. These logs are automatically generated from all our visitors, which we use to make improvements to the layout of the site and to the information in it, based on the way that visitors move around it. Log files do not contain any personal information about you.

Links to other websites

Our website contains links to our partners, as well as other external sites. You should note, that if you click through to any of these external sites, we do not have control over that site (unless it is a website which forms part of the Sentry Legals Group of companies.) We cannot be responsible for the protection of any information that you provide to these other websites as they are not governed by this privacy statement. You should always exercise caution and look at the privacy statement of whichever website it is that you are visiting.

Policy Changes

Sentry Legals reserves the right to change this privacy policy and will post any revisions on the web site: www.sentrylegals.co.uk. Your continued use of this web site will be subject to the then-current privacy policy.

 

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